Residential Property Legal Assistant Pickering

Join our Team as a Residential Property Legal Assistant at our Pickering office

Are you ready to be more than just a cog in the legal machine? At Crombie Wilkinson Solicitors, we’re not your typical law firm — and this isn’t your typical legal assistant role.

We’re on the lookout for a proactive, detail-driven Residential Property Legal Assistant to join our growing and dynamic team. If you’re looking to build your legal career in a place where culture, collaboration, and progression matter just as much as performance — read on.

What You’ll Be Doing:

• Preparing correspondence and documents through audio and copy typing, ensuring that such correspondence and documents are checked for errors before passing to Legal Adviser.
• To administer filing in correct dated order and on a timely basis. This will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Procedures Manual and Departmental Guidelines.
• To prepare mail and enclosures for despatch, ensuring that all mail to be posted is given to the Legal Adviser with all relevant enclosures.
• To arrange for all copying to be done, in person if Administration staff are not available to undertake the task.
• To make appointments, arrange meetings, book meeting rooms and to maintain an up-to-date diary for the Legal Adviser.
• To provide support and guidance to other secretaries as required and at all times work as a team player.
• To attend clients both in person and on the telephone and to provide assistance in a professional and friendly manner in keeping with the firm’s standards for client care.
• To ensure that any telephone calls are answered promptly by answering colleague’s telephones if they are not available and ensure that telephone messages are passed promptly and accurately to Legal Advisers.
• To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• To ensure the confidentiality of all the firm’s and client’s documentation and information.
• To be responsible for the opening of files on firm’s case management system (Proclaim) and their day to day maintenance in accordance with the department’s Risk Management procedures.
• To carry out copy typing of documents, amending and formatting complex documents e.g. leases and dealing with tracked changes and use of package precedent documents/documents 
• To comply with the firm’s procedures and standards for correspondence and documents (including typing, saving and printing) and to make the best use of facilities including Proclaim and Word to ensure maximum efficiency.
• To ensure that correct procedures relating to deeds are followed at all times, including the obtaining of deeds from the strong-room and returning them to the strong-room at the end of each day.  
• To ensure compliance with money laundering regulations.
• To prepare invoices and complete Accounts documentation as and when directed by the Legal Adviser.
• To prepare completion statements and assist with billing.
• To use Companies House Direct to carry out searches and property searches using agents.
• To use the Land Registry Portal for downloading official copies, copy documents and plans and relevant registrations and saving to matter number, and carrying out priority and Land Charges searches.
• Preparation and submission of SDLT forms online.

Your skills

• Previous experience in a Residential Property Assistant role.
• ​Educated to GCSEs Level
• RSA Level 2 – typing or equivalent
• Working knowledge of IT systems: MS Word and Outlook, digital dictation and CMS
• Knowledge of Proclaim
• Excellent client service skills, with a calm and supportive nature which is sympathetic to client needs
• Ability to work to tight timescales and under pressure
• Excellent communication and interpersonal skills, both face to face and over the phone
• Ability to work with initiative and minimum supervision
• Experience in audio and copy typing
• Experience and competence in obtaining accurate messages from clients over the phone
• Integrity to handle sensitive and confidential information appropriately
• ‘Can Do’, flexible approach and team player
• Demonstrate enthusiasm and commitment

What We Offer:

Competitive salary – because your skills are worth it

25 days holiday + bank holidays, your birthday off, and no guilt about using them

Death in service scheme – peace of mind for you and your loved ones

Healthcare cash plan – supporting your physical and financial wellbeing

Wellness group – because mental health matters

Inclusive & fun culture – we work hard, but we don’t take ourselves too seriously

CW Academy – our in-house development programme to help you grow your role with a personal development plan tailored to your goals

Clear and transparent progression plan – for everyone, not just lawyers

About You:

You’ll be someone who thrives in a busy legal environment. You’ll be a team player with a can-do attitude, able to communicate confidently and manage your time effectively. To succeed in this role, you must be an experienced Residential Property Legal Assistant with a solid understanding of conveyancing processes and documentation.

Why Crombie Wilkinson Solicitors?

We believe that culture isn’t just something we say – it’s something we live. From our wellness initiatives to our team socials, we invest in our people. Whether you’re a lawyer or not, you’ll have real opportunities to grow and thrive here through the CW Academy and beyond.

Ready to apply?

Send your CV and a short cover letter to hr@crombiewilkinson.co.uk.

Come and be part of something different. Your future starts here — with Crombie Wilkinson Solicitors.

This job description has been designed to indicate the general nature and level of work performed by job holders within this role.  It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of staff assigned to the job.